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Turlock, California
United States
Job Categories:
Safety Engineer/Specialist: Single site
Safety Engineer/Specialist: Multi-site
Industry Segments:
Academic/Educational sector
Experience level:
3-5 years
Education level:
Bachelor's Degree

Academic Safety Specialist

Job no: 497740
Department: Business & Finance
Work type: Staff
Location: Stanislaus - Turlock

Unit 9 - CSUEU - Technical Support Services, Administrative, Compliance/Legal, Safety, Probationary, Full Time

Position Summary:
(Classified as: Administrative Analyst/Specialist, Exempt I) - Full time position available on or after November 2, 2020 for Safety, Risk Management & Clery Compliance. 

Under the direction of the Interim Director for Safety, Risk Management & Clery Compliance(SRM&CC), the incumbent is responsible for developing, implementing, training and maintaining the various programs necessary to: ensure a safe and healthy environment for faculty, staff, students, and the general public; protect the University against losses; and assist with ensuring that academic laboratory, shop, studio, garden, farm or other hazardous operations (hereinto described as lab/shop/garden) are in compliance with University policies and standards, California Occupational Safety & Health Act (Cal/OSHA) and other applicable environmental and health rules, nationally recognized standards of best practices, regulations and laws. Responsible for providing guidance, support and implementing the campus' comprehensive environmental health and safety program.

The program supports the academic, teaching, lab/shop/garden work, and research mission of the campus community, and its facilities. The position provides direct services and consultation for academic and lab/shop/garden-oriented programs to manage hazardous materials, hazardous waste, environmental compliance, industrial hygiene, hazard mitigation, occupational, fire and life safety. The primary responsibilities of this position entail academic-oriented environmental compliance, occupational safety, research and lab/shop/garden safety initiatives. The Specialist is essential in advocating for the University, cultivating an active safety culture, and fostering the research activities conducted in the University labs/shops/gardens or hazardous areas.

Job Duties
Duties include but are not limited to:

  • Independently establish work priorities, procedures and processes to meet all required deadlines Independently serve as a resource to campus managers, deans, department chairs, faculty, staff and students on environmental compliance and lab/shop/garden safety programs.
  • Apply environmental laws, including federal and state regulations, CSU/campus Executive Orders, policies and procedures. Provide recommendations concerning the implementation of policy.
  • On an ongoing basis independently analyze processes and procedures, make recommendations and revise as necessary
  • As a technical specialist independently perform enforcement, compliance and analysis; conduct inspections and audits for academic-oriented programs, colleges, departments and research
  • Independently administer and oversee required testing for safety equipment such as: eyewash. shower, chemical fume hoods, biological safety cabinets, fire extinguishers, etc.; coordinate with contractors as needed
  • Independently investigate routine cases of actual or potential violations of environmental regulations and reports using established protocol and systems
  • Coordinate with academic departments, deans, department chairs, faculty and staff to provide consultation on health and safety compliance
  • Independently provide technical assistance regarding data review, quality assurance, sampling and sample preservation techniques; provide written and oral reports defining results of analysis, stating results and making recommendations as appropriate to the assistant director, deans and/or department chairs.
  • Assist with administration of the Chemical Hygiene Program; provide direction and oversight for academic department chemical hygiene plans and written safety programs and plans.
  • Independently direct an implement all aspects of the Hazardous Materials Management Program; actively engage with laboratory and maintenance personnel to resolve problems related to hazardous materials, hazardous waste handling and emergency response to spills.
  • Independently administer the Hazardous Waste Program; provide consultation to employees on matters of waste management and minimization; coordinate and oversee removal of all hazardous waste from academic areas and the campus; ensure proper and safe handling, labeling and manifests of regulated waste streams; respond to hazardous waste incidents and incidental releases of hazardous materials.
  • Oversee inspection and auditing programs to monitor compliance with applicable waste regulations; maintain record retention and technical systems for assessment, inspection and inventory of hazardous chemicals.
  • Implement a University-wide radiation protection program and maintain a general surveillance of all controlled radiation activity on the campus.
  • Provide safety consultation, plan development, and compliance support for performing arts and visual arts related specialty equipment such as stage rigging, fire curtain, catwalk, paint booth, sculpture, welding, working from height, etc.
  • Develop policies and procedures, strategies and systems for compliance, prepare regulatory reports, compliance plans and permit applications in collaboration with other Specialists the Director, or Assistant Director.
  • Assist the Assistant Director in working with regulatory agencies on issues pertaining to environmental compliance at campus facilities and auditing for compliance.
  • Assist with, evaluate and maintain records the campus Injury & Illness Prevention Program (IIPP).
  • Design, develop, and deliver formal training programs/curriculum, using a variety of campus safety oriented applications.
  • Provide assessment, hazard and safety analysis regarding personal protective equipment requirements; assist with supply maintenance, systems for distribution and laundering such as with lab coats, gloves, etc. in academic programs.
  • Independently investigate accidents, near misses and other environmental, occupational health, and safety issues; prepare timely and comprehensive reports of accidents/incidents that accurately reflect the findings and conclusions of the investigation; make recommendations for improvements and assist academic departments with implementation of corrections.
  • Develop, implement and provide consultation to faculty and staff for shop and studio safety programs including: use of power-tools, painting, air-monitoring, dust collection, foundry equipment, kilns, acid/etching, 3D printers, and any other new/old technologies as used by academic departments.
  • Integrate appropriate technology into safety processes, analysis, systems, training schedules, and training records maintenance.
  • Conduct job safety/hazard analysis and assist Deans, Department Chairs, Faculty and other Supervisors in correction/improvement plans.
  • Monitor and assist with OSHA regulated safety programs on campus such as: fire & life safety, IIPP, safety engineering, physical hazard control, job hazard analysis, confined space, working from heights, heat illness prevention, workplace security, etc.
  • Coordinate, facilitate, and/or attend safety committee meetings including: science committees, chemical committees, campus safety committee, or other academic-oriented safety groups/teams. Serve as a Safety Officer for Emergency Operation Center (EOC) activations.
  • Conduct campus safety orientations for new employees, new students, parents, and wider campus community.
  • Participate in CSU System safety and risk affinity groups and task forces.
  • Assist with Campus Safety Committee meeting record keeping and website maintenance.
  • Independently design various employee communication tools, such as newsletters, social medial posts, email, brochures, and web publications.
  • Review training materials, schedules, and documentation; maintain for record retention and keep up to date.
  • Create and administer training feedback mechanisms, including use of survey systems.
  • Maintain database archives by acquiring/installing data sets and documentation; monitor, analyze, and verify data to ensure integrity.
  • Develop and maintain a variety of documentation and standard operation procedures (SOPs), quick references, and other guides related to safety procedures.
  • Provide the Assistant Director with monthly and annual program analysis and statistical reporting.
  • Assist with production, content, and publication of the safety newsletter, social media, or similar safety communication and promotion methods.
  • Participate in multiple campus committees representing S&RM.
  • Assist with Safety and Risk Management website maintenance.
  • Interpret and independently plan, organize and coordinate compliance with all CSI-J Executive Orders relating to environmental compliance, health and safety.
  • Independently analyze and make recommendations for program improvements.
  • Provide support for emergency operations center activations related to environmental health and safety needs.
  • Assist with unit budgeting systems, program analysis and research Support and advise with strategic planning for SRM & CC.
  • Respond to the scene of hazardous material incidents or other emergency situations to assist with an to provide support to other responding agencies which may include University Police, Turlock Police/Fire, Stanislaus County HazMat Response Team, etc.
  • Maintain training requirements and skills for HazMat emergency response (HAZWOPER) and participate in the training for emergency operations center (EOC) team members.
  • Maintain situational awareness about risks and hazards campus wide with special attention to academic oriented spaces and programs.
  • Other duties as assigned.

Minimum Qualifications:
Equivalent to a bachelor's degree OR a combination of education and experience which provides the required knowledge and abilities. 

Minimum of three years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Qualifications:

  • Proven experience with adult learning principles, methodologies, and course design techniques. Ability to conduct effective training for faculty, staff, students and visitors.
  • Thorough knowledge of and ability to institute sound risk management practices and techniques including risk control and loss prevention.
  • Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
  • Demonstrated expertise in an advanced knowledge of principles, problems, and methods of public and business administration and operational and fiscal management.
  • Thorough knowledge of an ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
  • Ability to work with representatives from public and private entities and handle potentially sensitive situations.
  • Demonstrative consultative skills in working with internal and external constituent groups.
  • Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
  • Experience in higher education environment working on environmental and occupational compliance.
  • Incumbent should have completed, or have the ability to become certified as a hazardous waste operations and emergency response worker, and obtain health and safety specialist certification.
  • Experience performing job hazard/safety analysis.
  • Experience using advanced technical tools for the development of training and documentation materials.
  • Knowledge of methodologies for incorporating accessibility functions into training and documentation.
  • Completion of ICS/NIMS emergency management related courses.
  • Handling multiple priorities, organizing and planning work and projects.
  • A bachelor's degree required in health or one of the physical sciences, public or business administration, occupational safety, risk management, or other loss control emphasis preferred.

Required Qualifications:

  • General knowledge and skills in the applicable administrative and/or program field and a foundational knowledge of public administration principles, practices, and methods.
  • Knowledge of and ability to apply fundamental concepts.
  • Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
  • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
  • Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
  • Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
  • Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures.
  • Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
  • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
  • Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment.
  • Ability to anticipate problems and address them proactively.
  • Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
  • Ability to compile, write, and present reports related to program or administrative specialty.
  • Ability to train others on new skills and procedures and provide lead work direction.

Salary Range:

  • $3,897 - $7,051 per month plus excellent paid benefits. (Anticipated salary will be $3,897 - $4,287 per month, depending on the qualifications of the successful finalist.)

Compensation & Benefits:
Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.

How to Apply
To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resume. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply for this job” link on this page.

Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

Criminal Background Clearance Notice:
Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Additional Information - Campus & Area:
California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. 

Clery Act Disclosure:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

Equal Employment Opportunity:
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: https://www.dol.gov/ofccp/regs/compliance/sec503/Self_ID_Forms/VoluntarySelf-ID_CC-305_ENG_JRF_QA_508c.pdf.

CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.